Event agenda template how to#

Keep things engaging, interactive, and dynamic by doing introductions and ice-breakers, using group breakouts and brainstorms, soliciting questions, and making the kickoff meeting feel more community-driven. Most people don't want to be talked at for 30 to 60 minutes straight (and will tune out). Make the Meeting Conversational and Interactive. We've seen lots of supporter signup info lost or overlooked simply because the data was never entered anywhere. If you do use a paper sign up sheet, make sure you go and enter that data in a spreadsheet later. If you want to do it the old-fashioned way, make sure to have up a sign-in sheet by the entrance door where people can get campaign materials and fill out the sign-in form as soon as they arrive. To save time on data entry or uploads, you can use Brightest on a laptop to easily collect all your event signup info. If you're doing any type of community, social justice, or political organizing, make sure to get name, email, and ideally phone contact info for each of your guests. Some people may show up early, so plan on being totally set up fifteen minutes before the start of the meeting.Ĭollect Signups. If you’re using a microphone or any AV equipment, make sure everything is set up, turned on, and working correctly. Hang posters around the room and set up the chairs. Get to the room or event space ahead of time to set up and decorate. However, there are also some general tips and best practices for making your kickoff event a success. It's always important to consider your specific event's location, guests, and goals. Tell everyone about the next meeting (time, place, format) and have your guests sign up for it (2 - 3 minutes).Make sure your audience is clear about important meeting themes, takeaways, and next steps (5 - 10 minutes).Breakout into small groups for reflection, discussion, or brainstorming (5 - 10 minutes).

Emphasize and discuss key learnings, findings, next steps, and/or action plan - what are you suggesting people do or think about next? (5 - 10 minutes).Keynote speaker, presentation, or play a supporting video or short film (5 - 15 minutes).Overview of your project, cause, or group, with a focus on it's mission, goal, origin story ('why'), and how it impacts the guests you invited (10 minutes).Welcome, introductions, meet your neighbors, and review the meeting agenda (2 - 5 minutes).

Brightest's Sample Kickoff Meeting Agenda Here's an example kickoff meeting agenda you can use, as well as a few other recommendations, best practices, and helpful tips to make your event a success. If you have a place, a time, an agenda, and guests - you're hosting an event. While planning events does take work, we've seen (and attended) many successful events hosted by first-time organizers. Nothing builds community like bringing people together to talk, listen, ask questions, and find common ground.

Event agenda template how to#

How to Host a Successful Kickoff Meeting or EventĪs we discussed in our Community Organizing 101 guide, hosting a house party, kickoff meeting, or community event is one of the most effective first steps for fostering community and building early supporters for your cause or project.